Fathom vs Fireflies comes down to what the free plan limits, what the first paid plan costs and how each tool handles your CRM. Fathom Free has no limit on recording or transcription, while Fireflies Free stores 400 minutes per team and gives 20 AI credits once. Fathom Premium costs $16 a month billed yearly and Fireflies Pro costs $10. Fathom here is the AI meeting assistant at fathom.ai, not Fathom Analytics or Fathom's financial reporting software. Prices and plan details were checked on Nov 5, 2026.
If you want to know which free plan lasts longer, jump to the Fathom vs Fireflies free plans. If you record in person or on the phone and want to compare costs, skip to Fathom vs Fireflies vs Comu AI.
Fathom vs Fireflies at a glance
Fathom Free has no recording or transcription limit, Fireflies Pro costs $6 a month less than Fathom Premium on yearly billing, and Fathom Team costs $4 a month less per user than Fireflies Business.
| Fathom | Fireflies | |
|---|---|---|
| Free plan | Free, unlimited recording and transcription | Free, 400 minutes of storage per team, limited AI summaries |
| Paid plan, billed yearly | Premium $16, Team $15, Business $25 | Pro $10, Business $19, Enterprise $39 |
| Paid plan, billed monthly | Premium $20, Team $19, Business $34 | Pro $18, Business $29 |
| Recording without a bot | Beta for Mac | Chrome extension on Google Meet, Take Notes in the desktop app |
| AI assistant | Ask Fathom | AskFred |
| CRM | Field sync on Business | Autofill CRM, uses AI credits |
| First paid plan adds | Advanced summaries, AI action items, follow-up emails | Video recording, downloads, AI Skills, unlimited integrations |
Prices are per user per month in US dollars. Fathom Team and Business have a two-user minimum, and Fireflies Enterprise is sold on yearly billing only.
Fireflies AI vs Fathom: pricing compared
Fireflies Pro is cheaper than Fathom Premium at $10 against $16 a month billed yearly, and Fathom Team is cheaper than Fireflies Business at $15 against $19.
Fathom has five plans: Free, Premium, Team, Business and Enterprise. Premium is $20 a month, or $16 billed yearly, for one person. Team is $19 a month, or $15 billed yearly, and Business is $34 a month, or $25 billed yearly. Team and Business are per user with a two-user minimum. Enterprise is priced through sales. For the full plan breakdown, read our Fathom AI pricing guide.
Fireflies has four plans: Free, Pro, Business and Enterprise. Pro is $18 a month, or $10 billed yearly. Business is $29 a month, or $19 billed yearly. Enterprise is $39 a month and sold on yearly billing only. For the credit packs and every limit, read our Fireflies AI pricing guide.
| Per user | Fathom | Fireflies |
|---|---|---|
| Entry paid plan, billed yearly | Premium, $16 a month, $192 a year | Pro, $10 a month, $120 a year |
| Entry paid plan, billed monthly | Premium, $20 a month, $240 a year | Pro, $18 a month, $216 a year |
| Team plan, billed yearly | Team, $15 a month, $180 a year, two-user minimum | Business, $19 a month, $228 a year |
| Team plan, billed monthly | Team, $19 a month, $228 a year, two-user minimum | Business, $29 a month, $348 a year |
At the entry level, Fireflies Pro is $72 a year cheaper than Fathom Premium on yearly billing and $24 a year cheaper on monthly billing. At the team level, Fathom Team is $48 a year cheaper per user than Fireflies Business on yearly billing and $120 a year cheaper on monthly billing. Fathom Business at $25 billed yearly costs $72 a year more per user than Fireflies Business.
Fathom vs Fireflies: free plans compared
Fathom Free has unlimited recording, storage and transcription, and Fireflies Free stores 400 minutes per team and gives 20 AI credits once. Both cost $0.
Fathom Free is free forever. It includes unlimited recordings, call storage and transcription, an instant AI summary of every call, clips, playlists and search across your calls, plus connections to Slack, Claude, ChatGPT and the public API and MCP. You choose bot capture or bot-free capture, which is in beta for Mac. Advanced summaries, Ask Fathom and Zapier and Make automations are limited use, and AI action items start on Premium.
Fireflies Free is free forever. It records Zoom, Google Meet, Microsoft Teams and other platforms, transcribes in 100+ languages, and includes real-time notes, meeting search, AskFred with limited use, audio and video uploads, the desktop and mobile apps and the Chrome extension. AI summaries are limited, storage is 400 minutes per team, and you get 20 AI credits once.
| Free plan | Fathom Free | Fireflies Free |
|---|---|---|
| Price | $0 | $0 |
| Usage limit | None on recordings, storage or transcription | 400 minutes of storage per team |
| AI summaries | Instant summary on every call, advanced summaries limited | Limited |
| Downloads | Calls and clips, unlimited | Start on Pro |
Fathom's free plan fits someone who records many meetings and wants every call kept with a summary. Fireflies' free plan fits someone who wants file uploads, real-time notes and 100+ languages for a handful of meetings.
Fireflies vs Fathom: features row by row
Fathom adds advanced summaries and AI action items from Premium and CRM field sync on Business, while Fireflies adds video recording, downloads and AI Skills from Pro and conversation intelligence on Business.
- Capture and Microsoft Teams. Fathom records Zoom, Google Meet, Microsoft Teams and Slack Huddles, works with Google Calendar and Outlook Calendar, and does not support Teams for Government. Fireflies records Zoom, Google Meet, Microsoft Teams and more.
- Recording without a bot. Fathom's bot-free capture is in beta for Mac, with a transcript-only mode and an audio mode. Fireflies records without its bot through the Chrome extension on Google Meet, which captures audio only, and through Take Notes in the desktop app, which captures your computer's system audio.
- Summaries. Every Fathom plan gives an instant AI summary of each call, and the 15+ expert templates such as BANT and Sandler are limited on Free and included from Premium. Fireflies limits AI summaries on Free and gives unlimited summaries from Pro.
- Action items. Fathom's AI action items and follow-up emails start on Premium. Fireflies Pro adds action items and a task manager.
- AI assistant. Ask Fathom is unlimited inside a call from Premium, and account-wide Ask Fathom across your calls is unlimited for My Calls on Premium and Team. AskFred is limited on Fireflies Free.
- Downloads and video. Fathom downloads recordings as MP4 on every plan and copies a transcript to the clipboard. Fireflies records meeting video and downloads transcripts, summaries and recordings from Pro.
- CRM. Fathom connects to HubSpot and Salesforce, with syncs capped at three users per domain on Free, Premium and Team. Business adds CRM field sync, which maps meeting insights into specific CRM fields. Fireflies Autofill CRM pushes meeting data into HubSpot and Salesforce and draws on AI credits.
- Languages. Fireflies transcribes in 100+ languages on every plan, and Business adds multi-language mode.
- Team features. Fathom Team adds search across all team meetings, comments, mentions, folders, Trackers and Customer view, and Business adds Deal View, coaching metrics and AI scorecards. Fireflies Business adds conversation intelligence, team analytics for admins, public meeting access and user groups.
Fathom vs Fireflies: storage, AI credits and limits
Fathom limits advanced features and not recording, while Fireflies limits storage at 400 minutes per team on Free, 8,000 minutes per seat on Pro and unlimited on Business, with a shared pool of AI credits on top.
Fathom gives unlimited recordings, storage and transcription on every plan and keeps recordings until you delete them. Advanced summaries, Ask Fathom, account-wide Ask Fathom and Zapier and Make automations are limited use on Free, and Zapier and Make stay limited on Premium.
Fireflies counts storage. Free gives 400 minutes per team, Pro gives 8,000 minutes per seat, and Business and Enterprise give unlimited storage. The 400 minutes are 6 hours and 40 minutes of audio for the whole team, so the seventh one-hour meeting passes it.
AI credits are a separate meter at Fireflies: Free and Pro get 20, Business gets 30 and Enterprise gets 50. Credits are shared across the team, do not renew and do not grow when you add people. AI Skills, Voice Agents, Autofill CRM, AskFred in a live meeting and the Personal Assistant draw on them, and transcription does not. Credit packs on paid plans start at $5 a month for 50 credits.
Fathom vs Fireflies: which one fits your meetings
Choose Fathom for unlimited recording on a free plan, the lower team-plan price or CRM field sync, and choose Fireflies for the lowest entry price, video recording, file uploads or 100+ transcription languages.
| If you | Choose |
|---|---|
| Want unlimited recording and transcription on a free plan | Fathom |
| Want the lowest entry price billed yearly | Fireflies Pro at $10 |
| Want the lower team-plan price billed yearly | Fathom Team at $15 |
| Want CRM field sync for sales calls | Fathom Business at $25 |
| Want conversation intelligence and CRM autofill | Fireflies Business at $19 |
| Upload audio and video files for transcription | Fireflies |
| Need transcription in 100+ languages | Fireflies |
| Want to record without a bot in the call | Fathom (beta, Mac) or Fireflies (Chrome extension on Google Meet, desktop app) |
| Record in person or on the phone | A recorder, such as Comu |
The Fireflies AI review covers its features and privacy, and Fathom AI alternatives compares eight alternatives to Fathom by price and use case.
Fathom vs Fireflies: privacy and data handling
Fathom states that it may use de-identified meeting data to train its own AI models, with an opt-out in your account settings, and Fireflies states that your data is never used for AI training.
You opt out in My Settings, and organization admins on team accounts can opt out all users in Organization Settings. Fathom also states that its AI sub-processors, including Anthropic, OpenAI and Google, are not contractually permitted to train on user data. Fathom states SOC 2 Type II, HIPAA and GDPR compliance, with all data stored in the United States.
Fireflies also states that customers keep full ownership of their data. It states SOC 2 Type II, ISO 42001 and GDPR compliance. HIPAA and FERPA support, with a BAA for healthcare and a DSA for education, is available on Enterprise with private storage.
Tell the other person you are recording. Laws on recording calls differ by country, and you are responsible for following them.
Fathom vs Fireflies for a small team
For a team of five on yearly billing, Fathom Team costs $900 a year, Fireflies Business costs $1,140 and Fathom Business costs $1,500, so the free plan, the entry price, CRM and team tools decide the choice.
First, the free plan: Fathom Free puts no recording limit on any seat, while Fireflies Free shares 400 minutes across the team, which is 80 minutes each for five people. Second, the entry price: Fireflies Pro at $10 is the lowest paid seat, and Fathom's lowest team seat is Team at $15. The smallest Fathom Team plan, two users on yearly billing, costs $360 a year. Third, CRM: Fathom Business at $25 adds field sync, and Fireflies Autofill CRM draws on AI credits, of which Business includes 30 for the whole team. Fourth, team tools: Fathom Team adds shared search, folders and comments, and Fireflies Business adds conversation intelligence, team analytics and user groups.
Fathom vs Fireflies: setting up in your first week
Run both free plans side by side on real meetings for one week.
- Sign up for both free plans and connect your calendar in each. Fathom needs a connected Google Calendar or Outlook Calendar.
- Run three real meetings and keep both tools on for each one.
- Check the limits. Note how many of Fireflies' 400 minutes the three meetings used, and whether the free-plan summaries cover what you need before you pay for Premium or Pro.
- Try the bot-free route. Use Fathom's bot-free capture on a Mac for one meeting and the Fireflies Chrome extension on a Google Meet call for another.
- Decide on seats. Give a paid seat to the people who run the most meetings.
Fathom vs Fireflies: cost over three years
Over three years, one Fathom Premium seat on yearly billing costs $576 and one Fireflies Pro seat costs $360, while Fathom Team costs $540 per user and Fireflies Business costs $684.
The free plans cost $0: Fathom Free has unlimited recording and transcription, and Fireflies Free stores 400 minutes per team.
| One person | Year 1 | Year 2 (total) | Year 3 (total) |
|---|---|---|---|
| Fathom Premium, $16 a month billed yearly | $192.00 | $384.00 | $576.00 |
| Fathom Premium, $20 a month | $240.00 | $480.00 | $720.00 |
| Fathom Team, $15 a month billed yearly, per user, two-user minimum | $180.00 | $360.00 | $540.00 |
| Fathom Business, $25 a month billed yearly, per user, two-user minimum | $300.00 | $600.00 | $900.00 |
| Fireflies Pro, $10 a month billed yearly | $120.00 | $240.00 | $360.00 |
| Fireflies Pro, $18 a month | $216.00 | $432.00 | $648.00 |
| Fireflies Business, $19 a month billed yearly | $228.00 | $456.00 | $684.00 |
The Fireflies rows do not include AI credit packs.
Fathom vs Fireflies vs Comu AI: usage cost compared
Over three years, a Comu Note Pro with its included plan costs €139.99. Fathom Premium on yearly billing costs $576 and Fireflies Pro costs $360. Comu prices are euro prices from the EU store (Nov 6, 2026); competitor prices are US dollar prices from each company's own site.
Comu is a recorder with an app. Comu Note Pro is €139.99 and Comu Action Pro is €179.99. The free plan that comes with a Comu device includes unlimited transcription, unlimited real-time transcription, speaker identification, summaries, action items, templates, and Comu AI for questions across your recordings. Comu has a bone-conduction microphone, so you attach the device to a phone to record a call. It supports 113 languages, imports external audio files, and is GDPR, HIPAA and SOC 2 compliant.
The Comu rows use only that free plan. Fathom Free has no AI action items and limits advanced summaries and Ask Fathom, and Fireflies Free limits AI summaries, stores 400 minutes per team and has no downloads. The table therefore compares Comu with the paid plans of Fathom and Fireflies, and lists the two free plans at $0 for reference.
| One person | Year 1 | Year 2 (total) | Year 3 (total) |
|---|---|---|---|
| Comu Note Pro, free plan | €139.99 | €139.99 | €139.99 |
| Comu Action Pro, free plan | €179.99 | €179.99 | €179.99 |
| Fathom Free, unlimited recording | $0.00 | $0.00 | $0.00 |
| Fireflies Free, 400 minutes of storage per team | $0.00 | $0.00 | $0.00 |
| Fathom Premium, $16 a month billed yearly | $192.00 | $384.00 | $576.00 |
| Fathom Premium, $20 a month | $240.00 | $480.00 | $720.00 |
| Fireflies Pro, $10 a month billed yearly | $120.00 | $240.00 | $360.00 |
| Fireflies Pro, $18 a month | $216.00 | $432.00 | $648.00 |
| Fathom Team, $15 a month billed yearly, per user, two-user minimum | $180.00 | $360.00 | $540.00 |
| Fireflies Business, unlimited storage, $19 a month billed yearly | $228.00 | $456.00 | $684.00 |
| Fathom Business, $25 a month billed yearly, per user, two-user minimum | $300.00 | $600.00 | $900.00 |
For a team of five over three years, five Fathom Team seats cost $2,700, five Fireflies Business seats cost $3,420 and five Comu Note Pro devices cost €699.95.
| Feature | Comu (included with the device) | Fathom Free | Fireflies Free |
|---|---|---|---|
| Price | €139.99 (Note Pro) or €179.99 (Action Pro) | $0 | $0 |
| Usage limit | Unlimited transcription | None on recordings, storage or transcription | 400 minutes of storage per team |
| Summaries and action items | Included | Instant summaries, no AI action items | Limited summaries |
| Where it records | A recorder you carry, in person and on the phone | Zoom, Google Meet, Microsoft Teams and Slack Huddles, plus in-person meetings on iPhone | Online meetings, uploaded files, and a computer's system audio in the desktop app |
| Export | TXT, Markdown, Word and PDF for text; MP3 and WAV for audio | Recordings as MP4, transcript copied to the clipboard | No downloads |
Fathom Free records online meetings with unlimited transcription and instant summaries. Fathom does not record phone calls and does not import external audio, and Comu does both. Fireflies Free transcribes online meetings, uploaded files and a computer's system audio in the desktop app, and stores 400 minutes per team. The free plan that comes with a Comu device has unlimited transcription and exports text as TXT, Markdown, Word or PDF and audio as MP3 or WAV. Comu records the room and the phone from a device you carry, so it works for an in-person interview, a client visit, a lecture or a call. It does not depend on a meeting link or a laptop being open. For a longer look, read our guide to the features that come with Comu, or look at Comu Note Pro and Comu Action Pro.
Common questions about Fathom vs Fireflies
Is Fathom better than Fireflies?
Fathom fits better if you want unlimited recording on the free plan or CRM field sync from Business. Fireflies fits better if you want the lowest entry price at $10 a month billed yearly, video recording, file uploads or 100+ transcription languages.
Which is cheaper, Fathom or Fireflies?
On yearly billing, Fireflies Pro at $10 a month is cheaper than Fathom Premium at $16. At the team level, Fathom Team at $15 per user is cheaper than Fireflies Business at $19.
Do Fathom and Fireflies have free plans?
Yes. Fathom Free costs $0 with unlimited recording, storage and transcription. Fireflies Free costs $0 with 400 minutes of storage per team, limited AI summaries and 20 AI credits once.
How much does Fathom cost?
Fathom Free costs $0. Premium costs $20 per user per month, or $16 billed yearly. Team costs $19 per user per month, or $15 billed yearly, with a two-user minimum. Business costs $34 per user per month, or $25 billed yearly, with a two-user minimum. Enterprise is priced through sales.
How much does Fireflies cost?
Fireflies Free costs $0. Pro costs $18 per seat per month, or $10 billed yearly. Business costs $29 per seat per month, or $19 billed yearly. Enterprise costs $39 per seat per month on yearly billing only.
How do Fathom and Fireflies compare for CRM sync?
Fathom Business at $25 a month billed yearly adds CRM field sync, which maps meeting insights into specific CRM fields. Fireflies Autofill CRM pushes meeting data into HubSpot and Salesforce and uses AI credits.
Can Fathom or Fireflies record without a bot?
Yes. Fathom's bot-free capture is in beta for Mac, and Fireflies records without its bot through the Chrome extension on Google Meet or through the desktop app.
Do Fathom and Fireflies train AI on my meetings?
Fathom states that it may use de-identified meeting data to train its own models, and you can opt out in account settings. Fathom also states that third-party AI providers may not train on your data. Fireflies states that your data is never used for AI training.
Is there a recorder alternative to both?
Yes. A recorder such as Comu captures in-person meetings and phone calls without a computer. Comu Note Pro is €139.99 and its free plan includes unlimited transcription, speaker identification and AI summaries.
Related reading
- Fathom AI Pricing (2026): Free Plan, Premium at $16, Team at $15 and Business at $25
- Fireflies AI Pricing (2026): Free Plan, Pro at $10, Business at $19 and AI Credits
- Fireflies AI Review (2026): Features, Pricing, Privacy and Who It Fits
- Fathom AI Alternatives (2026): 8 Tools Compared by Price and Use Case
- Fireflies Alternatives (2026): 8 Tools Compared by Price and Use Case
- Fireflies vs Otter (2026): Pricing, Free Plans and Features Compared
Sources
Pages were checked on Nov 5, 2026.
- Fathom, Pricing, Overview, Privacy Policy, Trust Center, Is Fathom secure?, Fathom 3.0+ upgrade, device and platform compatibility, Zoom and Teams for Government, uploading recordings, downloading recordings, copying a transcript and integrations
- Fireflies, Pricing, AI Credits Pricing and Overview, desktop app notes without a bot and Chrome extension
- Comu, Comu Action Pro, Comu Note Pro, and app downloads
